Job Description Administrative HR Coordinator(

Job Number:

 13000R73) 

Unposting Date

 : Jan-03-2014, 8:59:00 AM

Schedule

 : Full-time

Primary Location

 : United States-New Jersey-Englewood Cliffs-Englewood Cliffs -700 Sylvan

Shift

 : Day Job

Job

 : Human Resources

Travel

 : No 

Description

 

Position Summary:

 

The Administrative HR Coordinator will provide general administrative support to the HR Director(s) and their Business team.

 

Key Responsibilities:

 

·         Arrange Director’s global and local calls and meetings; dealing with ever-changing schedules and coordination of her meetings

 

·         Coordinate travel arrangements and support for all overseas visitors (global team members and meetings);  Director travel

 

·         Process Director expenses including organizing, inputting, and ensuring appropriate documentation in order

 

·         Orders supplies; sort and distribute mail; process IT requests

 

·         Provides support for new hires and consultants by ordering equipment, ensuring they are in the system, employee badges, working with HR4HR for offers and employee IDs, etc.

 

·         Coordinates on site and off site meetings for the LDD including logistics. This includes vendor management, contract negotiation, expenses and purchase orders; takes notes for staff meetings and distributes to staff, as needed.

 

·         Complete purchase orders for the department including inputting in ARIBA, finalize invoicing and receipt after service

 

·         Coordinates all general HR recordkeeping for full department including organizational charts, vacation schedules, ensures department fully compliant with company procedures, upkeep of department SharePoint site, owns and maintains team job descriptions

 

·         Assist in organizing and preparation of presentation decks; routine and complex document preparation

 

·         Other duties as assigned.

 

 

Key Requirements:

Knowledge:

·         Fluent in Microsoft Office including Word, PowerPoint, Advance Excel , Outlook

·         Familiarity with PeopleSoft and Taleo highly desirable

·         Demonstrated ability to multitask and work in a team environment

·         Strong communication skills including written and verbal

·         Ability to work independently

 

Experience:

·         Must have at least 3-5 years of administrative experience, preferably supporting an executive and a large team.

·         Demonstrated track record of operating in a fast paced environment

·         Has working knowledge of Unilever’s travel services

·         Cost charging process

·         Vendor invoicing and purchase order request processing; ARIBA

·         Ability to manage multiple travel and meeting calendars.

 

Education:

·         HS Diploma required at a minimum with equivalent years of work experience.  College degree strongly preferred

 

Only candidates eligible to work in the US without visa sponsorship needed may be considered for the position.

 

 Unilever is an equal opportunity employer. It prohibits discrimination based on age, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other legally protected status in accordance with applicable federal, state and local laws.

 

 

Unilever offers a competitive compensation package which includes: Medical & Dental Plans, Life Insurance, including eligible spouses, domestic partners & children; Health Care Flexible Spending, Dependent Care, Retirement & Savings Plans, Tuition Reimbursement, Paid Vacation and Holidays.

 

Please note: as part of the job application, you will be asked to complete an online assessment. Completion of the assessment is mandatory in order to be considered. Please allow yourself plenty of time to complete both the application and assessment.  If the assessment is filled out partially or not at all, it will adversely affect the progress of your application. Please be aware that you will have to complete the assessment at once as you will be unable to return to it later. 

 

Unilever is an equal opportunity employer. It prohibits discrimination based on age, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other legally protected status in accordance with applicable federal, state and local laws.

Employment is subject to verification of pre-employment drug-screening results and background investigation.