POSITION PURPOSE Performs full administrative and general office duties in support of a Director and/or department.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
Schedules
and coordinates appointments and makes arrangements for meetings,
conferences and travel to ensure effective management of supervisor'
s/department' s calendar.
Screens telephone calls and resolves or refers them as appropriate.
Prepares routine letters, memorandums, agendas, presentations, forms, etc.
Responsible
for establishing and maintaining official documents and records in
appropriate files to ensure organization of materials.
Performs
clerical duties such as typing, note taking, and managing daily mail to
make certain that order is maintained within the office or department
and documents are accurate.
Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication.
May require some light accounting/budget review.
NATURE AND SCOPE
Provides primary support to a specific supervisor and/or department.
No direct reports.
Typically has frequent contacts outside the workgroup.
Typically assignments follow existing routines or instructions.
Typically considers among a few options and past practice when solving problems
Typically, guidance is always available and prior permission is required before changing work methods.
ENVIRONMENTAL JOB REQUIREMENTS
Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.
Minimum Qualifications
Must be eighteen years of age
Must pass the Drug Test
Must pass the Background Check
EDUCATION REQUIRED
The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.
YEARS OF RELEVANT WORK EXPERIENCE
2 Years
PHYSICAL JOB REQUIREMENTS Most
of the time is spent sitting in a comfortable position and there is
frequent opportunity to move about. On rare occasions there may be a
need to move or lift light articles.
PREFERRED QUALIFICATIONS
Associate degree is preferred.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Strong
written/verbal communication skills, strong organizational skills and
attention to detail, strong interpersonal skills. Skills in operating
office equipment (e.g., fax, copier, phone, etc.)
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