Job details
- Competitive
- San Francisco < CA < USA
- Permanent, Full time
- Macquarie Holdings
- 27 Jan 14
Macquarie Group (Macquarie) is a global provider of banking, financial, advisory, investment and funds management services. Macquarie's main business focus is making returns by providing a diversified range of services to clients. Macquarie acts on behalf of institutional, corporate and retail clients and counterparties around the world. Founded in 1969, Macquarie operates in more than 70 office locations in 28 countries. Internationally the focus is on select markets where we have a distinct competitive advantage.
Macquarie Capital comprises Macquarie Group's corporate advisory, equity underwriting and specialised funds management businesses.
With offices in Australia, New Zealand, Asia, North America, Europe, South Africa and the Middle East, MacCap provides a depth of services including specialist capabilities in:
- Mergers and acquisitions, takeovers and corporate restructuring advice
- Equity capital markets, equity and debt capital management and raising
- Specialised funds management (including infrastructure and real estate funds)
- Debt structuring and distribution
- Private equity placements
- Principal products
We are looking for an Executive Assistant to support our senior bankers in our San Francisco office.
In this role, you will:
- Perform advanced, diversified and confidential administrative duties as needed
- Receive and direct visitors, maintain calendar appointments, meetings and travel itineraries and coordinate related travel arrangements (domestic and international)
- Order supplies, prepare expense reports, prepare/edit PowerPoint and Word documents
- Prepare and submit expense reports for the team, and process vendor invoices for payment
- Support senior level executives
- Prepare documents including printing, binding, scanning, faxing of documents
- Arrange courier and overnight shipments
- Assist with ordering, stocking and maintaining supplies for the kitchen area
- Regularly enter and maintain contact and meeting data in our CRM database
- Record and enter attendance and leave requests for your team
- Work on assigned projects with minimal supervision
To be successful, you will have:
- Proven administrative experience within a financial services firm having provided team support (computer proficiency in Outlook, Word, Excel and PowerPoint)
- The ability to work within a fast paced environment and ability to show initiative and be resourceful
- Strong communication skills and the ability to multi-task
- Excellent attention to detail
- Desire and ability to work professionally and efficiently in a deadline driven environment
- Exceptional organization skills
- Evidence of excelling in a people driven environment with a clear initiative towards success
- Strong attention to detail and team focus
- A flexible, can-do attitude
- Exceptional communication skills, including phone manner
Macquarie is an equal opportunity employer (M/F/D/V)
Apply
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