Program Coordinator,

Job Title: MCHIP Program Coordinator Location: Washington, DC
Posting Date: 09/10/2013
Deadline Date: 09/13/2013
Starting Date: 10/15/2013
Description:
MCHIP is the USAID/Bureau for Global Health's flagship maternal, newborn and child health (MNCH) program. Implemented by Jhpiego in partnership with JSI, Save the Children, MACRO International, PATH, JHU/IIP, Broad Branch Associates, and PSI, MCHIP addresses the barriers to accessing and using focused, evidence-based MNCH interventions from pre-pregnancy to age five. The Program is designed to achieve impact at scale by maximizing the contributions of each level of the health service--from the community to the national level. MCHIP works with countries based on their individual needs and circumstances and contributes technical leadership at the global and regional levels, as well. JSI leads MCHIPs work in child health, immunization and pediatric HIV/AIDS and brings several decades of experience in health systems strengthening and MNCH to the project team.The Program Coordinator (PC) works under the supervision of the MCHIP Sr. Program Officer to support project objectives and activities. The PC is responsible for ensuring the smooth and efficient operation of the project by coordinating administrative, logistical and technical support. The PC supports technical planning and work plan development and the collection and sharing of information and preparation of reports/presentations. S/he assists the Program Officers to track partner/sub-grantee/consultant deliverables; assists technical staff to implement and monitor activities; and provides other needed operational support to ensure quality and timely assistance is provided to advance the project's agenda. RESPONSIBILITIES

• Country program management: Assist Program and Technical Officers in recruiting local staff, setting up field offices and orienting field staff to JSI and MCHIP systems; process monthly wire requests and field accounts; analyze costs and track spending against approved budgets; serve as point of headquarters contact to ensure regular communications with field offices and headquarters responsiveness to country needs during implementation; provide operational and administrative support to field teams, according to skills and experience.
• Reporting: Assist in the preparation of project reports, presentations, and technical papers, including tracking deadlines for reporting to ensure timely, quality reports.
• Consultants: Contact candidates to determine availability and collect CVs, salary histories and references; perform reference checks; document decisions leading to consultant selection; prepare contracts and travel packets; monitor technical deliverables and expense reports to ensure that they are competed in a timely manner and are of acceptable quality; process consultant advances and payment requests; and provide other support needed to ensure the SOW is completed successfully;
• Travel: Make flight and hotel bookings for staff and consultants; manage visa processing; request USAID travel concurrence; purchase insurance; work with travelers to copyedit, format and process their trip reports and expense reports;
• Procurement: Work with program and technical officers in preparing clear, well written specifications for goods and services, including scopes of work for short-term technical assistance and contracted services (Purchase Orders, subcontracts and vendor agreements); as instructed by Finance Manager (FAM), obtain bids and process purchase orders; arrange for shipping of supplies and equipment; and assist FAM in monitoring progress and performance of Purchase Order and vendor agreements.
• Meetings: Assist with meeting logistics, including scheduling, drafting of agenda, sending appointments, taking and circulating notes and following up on action items after meetings;
• Files: Maintain print and electronic operating files, such as topical and chronological files, partner-related files, technical reports, contract deliverables, and others as required; assist in keeping track of changes to these documents and ensuring that there is a system of version control in place.
• Knowledge management: Regularly update network drives and MCHIP and JSI Intranets, archiving all key project documentation including (but not limited to): job descriptions, work plans, budgets, strategy documents, progress and financial reports; work with communications staff to post achievements and success stories to external MCHIP and JSI websites and other communication channels.

QUALIFICATIONS

• Bachelor degree and two years of experience working in the field of international health or development
• Proven administrative and organizational skills
• Ability to work independently and in groups, to manage multiple tasks concurrently, and to meet deadlines with attention to detail and quality
• Excellent interpersonal skills and ability to work successfully in a multi-cultural, team environment
• Ability to work comfortably in the MS Office Suite applications, specifically MSWord, Excel, and PowerPoint. Experience with recent editions of Website management software and Adobe Acrobat highly desirable
• Demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants
• Excellent written and oral communication skills
• English fluency required; language proficiency in French is preferred
• Current U.S. employment authorization required

Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 09/13/2013.
No phone calls please.
Principals only please. JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions. M/F/V/D
If you are an individual with a disability, or a disabled veteran and unable to apply online for an available position, you may submit your request for reasonable accommodation by calling Human Resources at 617-482-9485.